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Organization Overview

VIDAS provides trauma-informed immigration legal advocacy in the north bay area. Our vision is universal representation, safe passage, and a humane migration system for all. In partnership with impacted community members and visionary leaders, we are creating a future where everyone can build a life and thrive in the north bay, no matter where their story began. We are seeking a proactive, mission-driven Executive Assistant to help expand legal access to immigrants.

Position Summary

The Executive Assistant (EA) provides high-level project management and critical administrative support to the Executive Director (ED). This role serves as a key organizational hub, managing executive operations, coordinating board communications, and executing community-centered outreach. The ideal candidate is a proactive, detail-oriented professional who operates with deep cultural humility and diplomatic tact.

Primary Responsibilities

Executive Operations & Support

• Calendar Management: Administer the ED’s complex calendar, prioritizing requests and managing high-volume scheduling.
• Donor & Partner Relations: Serve as a gracious liaison to donors, community partners, board members, and internal staff.
• Financial Tracking: Oversee, reconcile, and submit the ED’s expense records and monthly financial reports.

Communications & Project Management

• High-Level Writing: Draft, copy-edit, and polish press releases, internal/external presentations, letters, and social media content.
• Event Coordination: Project manage organization-wide initiatives, including community events, fundraisers, and outreach efforts.
• Systems Management: Lead office-wide digital filing projects by organizing, archiving, and producing key institutional documents.

Board & Governance Administration

• Meeting Logistics: Coordinate logistics, prepare agendas, and compile briefing materials for all staff and board meetings.
• Meeting Documentation: Attend meetings to take precise notes, distribute minutes, and track action-item follow-ups.

Minimum Qualifications

• Mission Alignment: Demonstrated commitment to immigration legal advocacy.
• Experience: 4+ years of progressive administrative experience (prior experience supporting C-suite or nonprofit executives is highly preferred).
• Diversity & Inclusion: Proven success collaborating with or serving highly intersectional communities.
• Core Skills: Exceptional organization, time-management, priority-setting, and sharp attention to detail.
• Discretion: Proven ability to exercise absolute diplomacy, confidentiality, and tact when handling sensitive organization matters.
• Communication: Outstanding written and verbal communication skills; a collaborative team-player mindset with a flexible, adaptable approach to fast-changing environments.
• Technical Proficiency: Mastery of Office 365, Google Suite, and Canva.

Pay & Compensation

• Hourly Rate: $32.00 / hour
• Schedule: 32 hours per week (enjoy a strong work-life balance)

Benefits & Wellness Package

• Healthcare: 100% employer-paid medical, dental, and vision insurance.
• Retirement: 401(k) plan with employer matching.
• Time Off: 13 paid holidays, plus generous PTO and sick leave allotments.
• On-Site Wellness: Weekly yoga classes during paid work hours and weekly therapy dog visits at the main office.
• Employee Assistance Program (EAP): 24/7 multilingual access (phone, video, chat) to confidential counseling, legal consultations, financial coaching, and daily living support (childcare/eldercare) for staff and household members.

How to Apply

Please submit the following materials to mjulian@vidaslegal.org with the subject line "Executive Assistant Application - [Your Name]":

• A brief cover letter describing your interest and relevant experience.
• Your current resume.

First-round interviews will occur during the first two weeks of June 2026.

The Mission

VIDAS provides trauma-informed immigration legal advocacy in the north bay area. Our vision is universal representation, safe passage, and a humane migration system for all. In partnership with impacted community members and visionary leaders, we are creating a future where everyone can build a life and thrive in the north bay, no matter where their story began. We are looking for a Creative Director to bridge the gap between complex legal advocacy and human-centered narratives.

The Role

• Make the Law Accessible: Transform legal information into accessible, compelling, and ethical narratives.
• Brand Design/Visualization: Support the evolution of logos, brand kits, etc. to align fully with the VIDAS mission, team culture, and diverse portfolio of work.
• Multi-Channel Strategy: Create content for website, social media, newsletters, and donor communication.
• Brand Voice: Ensure a consistent, empathetic, and recognizable voice across all platforms.
• Outreach and Education Events: Create and deliver meaningful materials tailored to special groups for multiple outreach and education events.
• Special Events: Support planning and hosting special events for community supporters.

What You Bring

• Narrative Power: 3+ years in marketing, journalism, or non-profit communications.
• Shared values and vision: Deep empathy for the immigrant experience and diverse backgrounds, commitment to social justice and equal access.
• Language Skills: Bilingual (English/Spanish or English/Creole preferred)
• Ethical Lens: Commitment to trauma-informed storytelling and strict client confidentiality.
• Content Tech: Proficiency in Canva, Adobe Suite, or similar creative tools.
• Videography/video editing skills

Pay & Benefits

$32/hour, 32 hours/week

Team Culture: VIDAS centers staff health, wellness, and professional development. Our team is engaging, collaborative, supportive, and joyful. As legal advocates committed to social justice, we demand high ethical standards and compassionate stewardship from all staff members.

Benefits include:

• Health (100% employer-paid), dental, and vision insurance
• 401(k) with employer matching
• 13 paid holidays, generous PTO and sick leave
• Weekly yoga classes during paid work hours
• Weekly therapy dog visits at our main office
• Access to Employee Assistance Program (EAP) for staff and household members:
  • Confidential counseling, legal consultations, and financial coaching
  • Work-life support (childcare, elder care, daily living resources)
  • Multilingual 24/7 access by phone, video, or live chat

To Apply

Please submit:

• A brief cover letter describing your interest in the role, relevant experience, and how you approach community-centered communications.
• Resume
• Two samples of your past communications work (social media posts, newsletters, flyers, blog posts, etc.).

Send materials to: mjulian@vidaslegal.org

First-round interviews will occur the first two weeks of June 2026

VIDAS (Vital Immigrant Defense and Advocacy Services) provides trauma-informed immigration legal advocacy and wellness services across the north bay. Grounded in a commitment to equity, legal excellence, and collective care, VIDAS believes in building lasting power for immigrant communities and honoring the leadership of those most impacted by injustice. Our work is shaped by anti-racist, anti-colonial, and community-centric values and centers joy, collaboration, and accountability and we’re seeking a bilingual Receptionist to join our mission-driven team in Vallejo.

Position Overview

The Receptionist is often the first point of contact for VIDAS clients and plays a vital role in ensuring every person who reaches out feels welcomed, respected, and supported. This position manages a high volume of calls and walk-ins, supports the legal team with scheduling and document processing, and helps maintain smooth daily office operations.

Key Responsibilities

• Answer and direct a high volume of phone calls and in-person inquiries in English, Spanish and other languages
• Schedule and confirm appointments and send reminders
• Scan, upload, and confirm receipt of mail and client documents
• Enter client intake information and notices into our case management system
• Provide translation support and assist with basic casework as directed
• Offer accurate information and warm referrals to community partners
• Support general office operations (copying, scanning, mailing, and supply organization)
• Maintain confidentiality and uphold VIDAS’s trauma-informed and anti-oppressive values
• Commitment to sustainable advocacy that prioritizes care for clients and self.

Qualifications

• Bilingual in English and Spanish (spoken and written)
• Strong communication and interpersonal skills; calm under pressure
• Organized, detail-oriented, and dependable
• Proficiency with Microsoft Word, Excel, and Outlook
• Ability to work independently and collaboratively in a fast-paced environment
• Demonstrates cultural responsiveness, patience, and empathy
• Knowledge of immigration laws and procedures preferred

Perks & Benefits

• $21/hour starting pay
• Health (100% employer-paid), dental, and vision insurance
• 401(k) with employer matching
• 13 paid holidays, generous PTO and sick leave
• Weekly yoga classes during paid work hours
• Access to the Inova Employee Assistance Program (EAP):
  • Confidential counseling, legal, and financial coaching
  • Work-life support (childcare, elder care, daily living resources)
  • Multilingual 24/7 access by phone, video, or live chat
• Wellness programming through Inova Well:
  • Up to 25 free therapy or coaching sessions/year through Lyra Health
  • Virtual fitness, mindfulness, and wellness workshops

To Apply

Please send your resume to mordonez@vidaslegal.org, using the subject line: Receptionist – [Your Name]. Applications will be reviewed on a rolling basis.